The Melbourne Chess Club (the Club) recognises the importance of the privacy of individuals in relation to their personal information.
As of the date of this document, the Club is not bound by the provisions of the Privacy Act 1988 (Cth) (the Act). Regardless of this, the Club aspires to collect and manage your personal information in a manner that is respectful of the rights of individuals that exist under the Act.
Essentially ‘personal information’ means any information that can be used to personally identify you.
This may include your name, date of birth, family relationships, address, telephone number, email address and profession or occupation. If the information we collect personally identifies you, or you are reasonably identifiable from it, the information will be considered personal information and fall within the application of this policy.
The Club collects your personal information directly from you in most cases, where reasonable and practicable. The ways the Club collects personal information from you may include:
The Melbourne Chess Club holds personal information in hard copy and electronic formats. Wherever practicable, hard copy records of personal information are kept within locked rooms within the Club’s premises. Electronic records of personal information are retained in the Club’s computers and in the Club’s online storage drives. Only Club members authorised by the Club’s Committee may access the Club’s computers and online storage drives to handle personal information. In some instances, Committee members may download personal information on to their own personal computers for the purpose of performing their Committee duties.
The Melbourne Chess Club collects, holds and uses personal information for a number of purposes including:
If you do not provide the Club with the personal information it has requested, the Club may not be able to complete or fulfil the purpose for which such information was collected. In particular, failure to provide relevant personal information will result in either the exclusion of non-complying players from FIDE-rated tournaments or the failure of such tournaments to be rated by FIDE.
The types of third parties to whom we may disclose your personal information include:
Should you seek any further information concerning the matters covered in this policy, please contact the Club Secretary.
[i] - We share dates of birth of registered players with FIDE and the Australian Chess Federation. Currently, it is FIDE practice to publish the year of birth of players registered with FIDE.
[ii] - Currently, the Club uses the Tornelo software package, run by Chess World (Australia) Ptd Ltd, to organise its Allegro chess tournaments. For more information about Tornelo, go to http://tornelo.com.